ADMINISTRATIVE EXECUTIVE, FACULTY

Job Descriptions:

1. Maintain an organised daily office environment, ensuring efficiency and effectiveness in faculty operations.
2. Provide administrative support to the Dean in the daily functioning of the faculty.
3. Manage student inquiries and concerns, ensuring a responsive and student-friendly approach.
4. Serve as the secretariat for Faculty meetings, including prepare notice of meeting, handling all aspects from meeting notices to follow-up on action items.
5. Create and manage the faculty semesterly calendar, incorporating Board of Examiners meetings, Programme Committee meetings, Programme Review & Development Committee meetings and other faculty activities.
6. Compile and maintain faculty records encompassing teaching loads, programme and lecturer timetables, classroom allocations, MQA accreditations, External Examiners, Industry Advisors, and Adjunct appointments.
7. Manage incoming calls and visitors to the faculty office, ensuring a welcoming and professional experience.
8. Actively contribute to faculty activities, workshops, and events, fostering a vibrant and collaborative atmosphere.

Requirements:

1. Possess at least a Bachelor’s Degree in any discipline.
2. Demonstrate a minimum of two years of relevant work experience, preferably in an academic setting.
3. Computer literate with good IT skills and proficient in MS Word, MS PowerPoint and MS Excel.
4. Familiarity with MQA documentation will be considered an added advantage.
5. Excellent written and communication skills in English.
6. Strong organisational and multitasking skills.
7. Uphold good work ethics, reflecting integrity and professionalism.

Prospects for advancement are excellent for the right candidate. Salary will be commensurate with qualifications and experience. Only shortlisted candidates will be notified.